(This message was last revised 2/24/2000)

Before doing anything else, BE SURE to look over...

  *  the  WHAT'S NEW! file...

             A very important item of the above file is as follows:

               2. " STATEMENT OF DIRECT LABOR, FRINGE BENEFITS, AND GENERAL OVERHEAD"
                   As of July 1, our Finance Office will no longer approve the DOT-CS-100 Form balance sheet                                       without an attached overhead schedule unless the consulting firm has already submitted one and is in details.)

  *  the EXAMPLE DOT-CS-100 FORM...
      and CAREFULLY READ...
      the INSTRUCTIONS.  

DOT-CS-100 FORM Packet

    What's NEW! notice
    Form Letter for DOT-CS-100 (sample)
    Instructions for DOT-CS-100 Form
    Letter of Interest (sample)
    TDOT CONTACT SHEET AND DIRECTIONS TO HEADQUARTERS

    Example DOT-CS-100 Form 1991 version

    Blank DOT-CS-100 Form 1991 version pages 1-14 ( one page per attached file)

    External Auditing Issues with example overhead schedule

ALWAYS mail DOT-CS-100 Form to:

			Jeff Jones
			Civil Engineering Director
			Design Division
			Suite 1300, James K. Polk Building
			Nashville, TN  37243-0348

NEVER address the envelope to me [Randell Bracey].

Also, be sure to keep a copy of your completed form on file for future reference.  (You must update the form every two years.)

NOTE 1:  Be sure to use ONE COMPANY NAME CONSISTENTLY when completing the form and all other future dealings with us (e.g. letterheads, letters of interest, invoicing, proposals, balance sheets, audit reports, etc.) unless you inform us of an official name change via revisions to the DOT-CS-100 Form and data requested by our Finance Office. (See instructions attachment.)

NOTE 2: OUR FILE SPACE IS LIMITED here in the consultant contracts group.  Please keep in mind that most likely your  company brochures, pamphlets, booklets and notebooks will ultimately be sent to our office for storage.  Multiples of the same item will probably be thrown away.  The best suggestion might be to send one set of them to the TDOT Director or person over the particular discipline(s) to which they relate so they will have at least one opportunity to be reviewed by the most appropriate person before being stored in our files.  

NOTE 3: BE CONCISE.  The DOT-CS-100 Form is the most basic document you submit.  Please use it to communicate your expertise but with care not to pack it with unrequested material, full resumes and an overwhelming volume of job experience documentation.  A thick form containing multitudes of project may not be nearly as effective as one listing a reasonable number that show PRECISELY AND CONCISELY what your firm can, has and is doing.

If you have questions and need to talk by phone, my number is (615) 741-7801.   Thanks.


Randell Bracey